Facilities Management Software
Multi-site inspections, audits, and incident reporting on one platform
Run consistent inspections across every site. Capture occupier and contractor incidents from any device. Track every corrective action through to closure on dashboards built for FM leaders.
4.6 rating on G2 
Trusted by 800+ organisations to manage safety and operations
Where multi-site FM breaks down
The same three problems, on almost every contract.
Incidents arrive late, or not at all
Every client site reports in its own way: emails, calls to the helpdesk, notes passed on at handover. By the time an incident reaches the contract manager, the detail has gone soft.
No easy way to report from site
Mobile engineers and contractors move between buildings all day. If reporting means finding a computer back at the office, most of what they see never gets recorded.
Compliance evidence you have to chase
When a client or their auditor asks for proof, the records sit across inboxes, shared drives, and paper files. Pulling an evidence pack together takes days.
Why Vatix
Why FM teams choose Vatix
Run the same inspection programme on every site
Build your fire door checks, cleaning audits, and site condition walks once, then schedule them across the estate. Teams run them on mobile with photo evidence, failed checks raise tracked actions with owners and deadlines, and you can see completion across every contract without ringing round.
Explore Audits & Inspections
Capture incidents the day they happen, on any site
Engineers and contractors report from the phone in their pocket. Occupiers and visitors report through a QR code in the building that needs no login. Routing rules notify the right manager straight away, and every report carries photos and a full audit trail.
Explore Incident Reporting
Answer for any building, contract, or client on demand
Sites, assets, and contractor records live in connected lists, so every event, audit, and action links back to the building it belongs to. Dashboards show inspection scores, overdue actions, and incident trends across the estate. When a client asks how their contract is performing, the evidence is already on screen.
Explore Reporting & Analytics
Customer story
"As a health and safety manager, the Vatix lone worker app has been crucial. The 24/7 call-out centre ensures engineer safety without overburdening supervisors, and its simplicity keeps our team using it consistently."
Trane · EHS Manager
Global HVAC provider whose field service engineers work alone, at unpredictable hours and in remote locations.
Read the Trane story
Run every FM routine on one platform
The everyday work across hard and soft services, configured to match how your contracts run.
Capture
- Incident and near miss reporting from any site
- Contractor and visitor reporting by QR code
- Occupier reports without a login
- Plant and equipment defects
- Photo evidence from the field
Inspect and audit
- Planned building inspections on a schedule
- Fire door and fire safety checks
- Cleaning and grounds audits
- Site condition surveys
- Permit and sign-off records
- Policy distribution with Read and Understood
Track and prove
- Corrective actions with owners and deadlines
- Dashboards per contract or client
- Evidence packs for client audits
- Sites, assets, and contractors in connected lists
- Version-controlled documents
Go deeper into the platform
Everything on this page runs on platform modules you can explore in depth, or see how the same platform runs for teams near yours.
Explore the platform
Related solutions
Pricing
Simple, transparent pricing. All prices exclude VAT.
Essentials
For teams professionalising safety management
Starts at
Includes 5 standard users. Billed annually.
What’s included
- Event Reporting via mobile, QR code, or web (up to 5 forms, 1 pipeline)
- Audits & Inspections with scoring, scheduling & photo evidence (up to 20 templates)
- Action Tracking linked to events & audits with due dates and assignments
- Document Management with version control and read & understood (up to 50 active)
- Sites, Assets & Contacts registers with cross-module linking
- Analytics pre-built dashboards plus 2 custom dashboards
- Mobile App for reporting, audits & actions on the go
Professional
For regulated organisations needing full EHS compliance
Starts at
Includes 5 standard users. Billed annually.
Everything in Essentials, plus
- Unlimited Configuration for forms, templates & custom fields, plus up to 15 pipelines
- Sites, Assets & Contacts registers with cross-module linking (up to 1,000 each)
- AI Document Assistant with smart drafting & review scheduling (up to 500 active)
- Advanced Analytics 25 dashboards with audit & cross-module reporting
- API & Customer Branding
Enterprise
For large multi-site organisations
Custom pricing
Sized to your organisation.
Everything in Professional, plus
- Custom Capacity pipelines, documents, records, dashboards & storage sized to your organisation
- Cross-Site Benchmarking for audits and safety metrics
- Predictive Analytics across all modules
- SSO, SCIM, Advanced API & Custom Integrations with data residency
- Dedicated Account Manager with white-glove onboarding & 99.9% SLA
Frequently Asked
Questions
See how Vatix runs across your sites
Get in touch and we will show you how Vatix runs inspections, captures incidents, and tracks actions across multi-site FM operations.