Document Management Software
Document management that goes beyond file storage
Author, version, and distribute policies, risk assessments, and procedures from one platform, with AI drafting and Read and Understood tracking built in.
Trusted by 800+ organisations to manage their operational documents
From first draft to signed acknowledgement
From first draft to signed acknowledgement
A Word file opens as a draft to edit
By email and in their Actions list
Then Acknowledge unlocks Name and signature required
Plus the confirmation tick Signed against v3
Shown on the request, per person
4 Nov 2026, 09:12 Reference ID ACK-7F3K2Q
Step 1 of 4
Write the document, or import the one you already have
A full editor with headings, tables, checklists, attachments and a risk matrix, all from the / menu
Import Document turns a Word file into a draft you keep editing in Vatix
Ask AI drafts or rewrites the text you highlight, and you accept or reject each suggestion
Step 2 of 4
Publish a version when it is ready
Edits save as a draft until you click Publish
Name each version or keep the default v1, v2, v3
Version history keeps every published version, and any of them can be restored
Step 3 of 4
Send it to the people it applies to
Pick people or a Group and a due date, and each person gets an email and an acknowledgement in their Actions list
Track every request by Recipients, Acknowledged, Pending and % Complete, with a row for each person
The request completes itself once everyone has acknowledged
Step 4 of 4
Collect a signed acknowledgement
The Acknowledge button stays disabled until the reading progress bar reaches the end
Signed on the Vatix app with a full name and a finger-drawn signature, or in the browser
Every acknowledgement records the version, the date and time, and a reference ID
Step 1
Write the document, or import the one you already have
A full editor with headings, tables, checklists, attachments and a risk matrix, all from the / menu
Import Document turns a Word file into a draft you keep editing in Vatix
Ask AI drafts or rewrites the text you highlight, and you accept or reject each suggestion
A Word file opens as a draft to edit
Step 2
Publish a version when it is ready
Edits save as a draft until you click Publish
Name each version or keep the default v1, v2, v3
Version history keeps every published version, and any of them can be restored
Step 3
Send it to the people it applies to
Pick people or a Group and a due date, and each person gets an email and an acknowledgement in their Actions list
Track every request by Recipients, Acknowledged, Pending and % Complete, with a row for each person
The request completes itself once everyone has acknowledged
By email and in their Actions list
Step 4
Collect a signed acknowledgement
The Acknowledge button stays disabled until the reading progress bar reaches the end
Signed on the Vatix app with a full name and a finger-drawn signature, or in the browser
Every acknowledgement records the version, the date and time, and a reference ID
Then Acknowledge unlocks Name and signature required
Plus the confirmation tick Signed against v3
Shown on the request, per person
4 Nov 2026, 09:12 Reference ID ACK-7F3K2Q
Pricing
Simple, transparent pricing. All prices exclude VAT.
Essentials
For teams professionalising safety management
Starts at
Includes 5 standard users. Billed annually.
What’s included
- Event Reporting via mobile, QR code, or web (up to 5 forms, 1 pipeline)
- Audits & Inspections with scoring, scheduling & photo evidence (up to 20 templates)
- Action Tracking linked to events & audits with due dates and assignments
- Document Management with version control and read & understood (up to 50 active)
- Sites, Assets & Contacts registers with cross-module linking
- Analytics pre-built dashboards plus 2 custom dashboards
- Mobile App for reporting, audits & actions on the go
Professional
For regulated organisations needing full EHS compliance
Starts at
Includes 5 standard users. Billed annually.
Everything in Essentials, plus
- Unlimited Configuration for forms, templates & custom fields, plus up to 15 pipelines
- Sites, Assets & Contacts registers with cross-module linking (up to 1,000 each)
- AI Document Assistant with smart drafting & review scheduling (up to 500 active)
- Advanced Analytics 25 dashboards with audit & cross-module reporting
- API & Customer Branding
Enterprise
For large multi-site organisations
Custom pricing
Sized to your organisation.
Everything in Professional, plus
- Custom Capacity pipelines, documents, records, dashboards & storage sized to your organisation
- Cross-Site Benchmarking for audits and safety metrics
- Predictive Analytics across all modules
- Advanced API with data residency options
- SSO, SCIM & Custom Integrations available as add-ons
- Dedicated Account Manager with white-glove onboarding & 99.9% SLA
Secure Your Future With Us
Discover how our service empowers businesses like yours to enhance safety protocols and provide peace of mind. Join industry leaders already benefiting from our solution.
“The system has been great for team leaders to keep an eye on lone workers if they’re working in any high-risk areas on the port. Vatix is the best lone-working solution I’ve come across.”

“It’s been a really positive experience and well received by everyone in the business. I knew what I wanted in my head but I didn’t know if it was possible – working with the implementation team made this so much easier.”
"As a health and safety manager, the Vatix lone worker app has been crucial. The 24/7 call-out centre ensures engineer safety without overburdening supervisors, and its simplicity keeps our team using it consistently."

"The system delivers exactly what we needed. Incidents are addressed immediately, not lost in the database, enhancing our senior leadership team's coordination with real-time access and control."

"It’s an intuitive, user-friendly system we rely on heavily. Near miss reporting has improved significantly, helping us address issues early. We also value Vatix’s flexibility in tailoring the solution to our needs."

"The whole process has been very fast and simple to set up. Plus, the platform is very user-friendly."
“Having the ability to promptly report, follow up, have communications all in one place, and create accurate reports, is incredibly useful.”

"The Vatix team made the set-up very smooth, and it was easy to transition from our old system to the new one."

"Before Vatix, we used to do everything by hand, and the incident reporting process was fragmented – paper forms, Excel spreadsheets – a nightmare, with incident reports potentially getting missed or lost. Now, everything is collated in one place, which is really important."

"With Vatix's Safe Pro devices, our staff feel secure, even when working alone at night. The one-push SOS panic button and features like two-way audio, GPS, and man-down alarm provide peace of mind across our multiple locations."
"The most important thing is looking after your workers, and with Vatix's lone worker device and management portal, it’s simple to do that."
"Having someone available 24/7 to answer emergency calls was my top priority. Plus, all the data is right there, making reports for senior management so much easier."

The reporting makes it simple to check if devices are active, used regularly, or triggered. All this data is quick to access, with no hassle finding what you need."
"The system is incredibly valuable – it fulfils our health and safety duties, both legally and morally."

"It gives lone workers peace of mind, knowing that if something happens, someone will reach out or escalate the situation if needed."

"Vatix stood out with its all-in-one system, including real-time location tracking – at no extra cost."

"Having key incident information at my fingertips is invaluable. It lets me create full reports based on exact details because everything’s fully recorded."

"The feedback has been really positive internally. We love the devices for their simplicity – they let us address any issue as soon as it comes up."
Frequently Asked
Questions
Work smarter with digital document management
Create, edit and manage all your essential documents in one platform. See how policies, risk assessments and procedures connect to the rest of your safety data.