Document management that goes beyond file storage
Author, version, and distribute policies, risk assessments, and procedures from one platform, with AI drafting and Read and Understood tracking built in.
Trusted by 800+ organisations to manage their operational documents
Build risk assessments, RAMS, COSHH documents, policies, and procedures in a rich text editor built into your operations platform.
Rich text editor with tables, checklists, images, and real-time co-editing
AI-assisted drafting to generate first drafts and suggest improvements
Import existing Word files and continue editing natively inside the platform
Organise documents in folders, set review dates, and track every version automatically. When an auditor asks for the history, you have it.
Automatic version control with a full history of who changed what and when
Scheduled review dates with reminders so policies never go stale
Share and collaborate with role-based access and controlled distribution
Distribute a document and track exactly who has read and acknowledged it, which version they saw, and when. The evidence trail auditors expect.
Read and Understood tracking with scroll-through enforcement before acknowledgement
Link documents to events, audits, and actions so every piece of evidence sits in context
Distribute to external users including contractors and agency staff
Simple, transparent pricing. All prices exclude VAT.
For teams professionalising safety management
Starts at
Includes 5 full users. Billed annually.
What’s included
For regulated organisations needing full EHS compliance
Starts at
Includes 5 full users. Billed annually.
Everything in Essentials, plus
For large multi-site organisations
Custom pricing
Sized to your organisation.
Everything in Professional, plus
Discover how our service empowers businesses like yours to enhance safety protocols and provide peace of mind. Join industry leaders already benefiting from our solution.
“The system has been great for team leaders to keep an eye on lone workers if they’re working in any high-risk areas on the port. Vatix is the best lone-working solution I’ve come across.”
“It’s been a really positive experience and well received by everyone in the business. I knew what I wanted in my head but I didn’t know if it was possible – working with the implementation team made this so much easier.”
"As a health and safety manager, the Vatix lone worker app has been crucial. The 24/7 call-out centre ensures engineer safety without overburdening supervisors, and its simplicity keeps our team using it consistently."
"The system delivers exactly what we needed. Incidents are addressed immediately, not lost in the database, enhancing our senior leadership team's coordination with real-time access and control."
"It’s an intuitive, user-friendly system we rely on heavily. Near miss reporting has improved significantly, helping us address issues early. We also value Vatix’s flexibility in tailoring the solution to our needs."
"The whole process has been very fast and simple to set up. Plus, the platform is very user-friendly."
“Having the ability to promptly report, follow up, have communications all in one place, and create accurate reports, is incredibly useful.”
"The Vatix team made the set-up very smooth, and it was easy to transition from our old system to the new one."
"Before Vatix, we used to do everything by hand, and the incident reporting process was fragmented – paper forms, Excel spreadsheets – a nightmare, with incident reports potentially getting missed or lost. Now, everything is collated in one place, which is really important."
"With Vatix's Safe Pro devices, our staff feel secure, even when working alone at night. The one-push SOS panic button and features like two-way audio, GPS, and man-down alarm provide peace of mind across our multiple locations."
"The most important thing is looking after your workers, and with Vatix's lone worker device and management portal, it’s simple to do that."
"Having someone available 24/7 to answer emergency calls was my top priority. Plus, all the data is right there, making reports for senior management so much easier."
The reporting makes it simple to check if devices are active, used regularly, or triggered. All this data is quick to access, with no hassle finding what you need."
"The system is incredibly valuable – it fulfils our health and safety duties, both legally and morally."
"It gives lone workers peace of mind, knowing that if something happens, someone will reach out or escalate the situation if needed."
"Vatix stood out with its all-in-one system, including real-time location tracking – at no extra cost."
"Having key incident information at my fingertips is invaluable. It lets me create full reports based on exact details because everything’s fully recorded."
"The feedback has been really positive internally. We love the devices for their simplicity – they let us address any issue as soon as it comes up."
SharePoint and Google Drive are file storage. Vatix is a document editor built into your operations platform. You author, version, and distribute documents here, with Read and Understood tracking, review scheduling, and links to events, audits, and actions that file storage cannot provide.
No. You can import Word files directly into the editor. Most teams start with their most critical policies and risk assessments, then migrate others as they come up for review.
Yes. The editor includes purpose-built components for structured risk assessments alongside standard rich text. You get the flexibility of a modern editor with the rigour compliance documents need.
Any text-based operational document: policies, procedures, risk assessments, fire risk assessments, RAMS, COSHH assessments, method statements, toolbox talks, meeting notes, safe systems of work, and handbooks. The editor supports rich text formatting, tables, images, checklists, and purpose-built risk assessment components.
Create, edit and manage all your essential documents in one platform. See how policies, risk assessments and procedures connect to the rest of your safety data.
